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VAT Filer

Filings and reconciled e-invoicing based on legislative-level audited transactions

VAT Filer offers a fully automated product for easy-to-complete international VAT returns and supplementary filings. Uniquely, it is build on the same application as our tax engineVAT Calculator and Auditor, ensuring reported data is based on sales & purchase invoices first fully validated against national VAT laws.  This ensures accurate and defensible returns – including SAF-T, EC sales lists, Intrastat, Ledgers Control Statements and pre-filled VAT returns.

With our e-Invoicing product, you have the option within a single app to issue and receive e-invoices or e-report with fully synchronised data.

Filer uniquely includes in-app sophisticated data mapping, calendar workflows and task assignments. The whole data ingest, cleansing, returns prep to submission process in a single solution. No need for siloed, separate, heavily manual and costly tools or unreliable e-mail exchange between co-workers.

“VAT Filer is a game changer for our clients filing thousands of returns”

Joost Willemsen, Partner, RSM

Filer offers a full, unmatched legislative audit of your transactions

Before returns preparation, you opt to audit your transactions against all national VAT laws with our VAT Auditor, which is built into VAT Filer.

No other offering on the market can undertake this deep, legislative interrogation – minimising the risk of costly and time-consuming tax authority investigations.

Auditor scrutinises all transactions against national tax laws (including the VAT Directive), listing potential VAT errors, legal citations, values at risk and suggested changes.

Scott Derksen, Vice President, NetSuite

“VATCalc helps NetSuite customers meet their global VAT obligations and keep their businesses growing”

All returns, OSS, IOSS, Ledgers, ESL, Intrastat, Control Statements, SAF-T etc

Every return – and all other submissions associated with a VAT registration – is designed to be instantly recognisable, and every return is available in English. All returns are available with dynamic views and are interactive so data can be clicked into to see the transactions that are reported in each box with legislative audit support.

How to submit returns – three options

  1. Where countries permit direct e-filing out of our application, this is available. For instance, VAT Filer is compatible with the UK’s Making Tax Digital.
  2. Customers or their 3rd-party agents can download XML-format returns
  3. VATCalc offers its ‘hybrid‘ submissions via its carefully selected last-mile filing partners. This includes VAT registration services

Instead of manually uploading data each month, connect VAT Filer directly to your ERP or billing platform using our extractors or connectors

e-Reconciliation ensures VAT returns match e-invoices

Our e-Reconciliation function within VAT Filer links ERP transactions, reported e-invoice data, and VAT returns into a single, consistent dataset.

It ensures that what you e-report to tax authorities matches what you declare on your VAT return.

And e-Reconciliation can easily be deployed to monitor and resolve differences in other reporting mandates such as SAF-T; Control Statements; Spanish SII; Hungarian RTIR and lots more.

Pre-filled VAT returns e-Reconciliation

Where tax authorities issue pre-filled VAT returns VAT Filer ensures full audit and reconciliation to original ERP, e-reporting and e-invoicing

A clear, auditable answer to a simple question: is the tax authority’s version of your VAT return correct?

Users get a focused list of transactions to review, not a high-level variance to investigate. Every difference is traceable from VAT return position back to the underlying invoice and reporting flow.

Data Insight Tools

Through our Data Insight Tools –  in-app business intelligence product – VATCalc can monitor KPIs, identify risk and deliver data insight from your returns transaction data.

In addition, external tools, such as Power BI and Tableau, can be simply integrated with VATCalc should you wish to deploy your preferred solution.

User rights & task setting

You can preset the individual user rights for preparation, review, approval and submissions in their workflow calendars – giving clear control and evidence of the steps to complete and file. Filer’s Task Manager enables activities to be assigned and monitored for completion within the workflow – eliminating the expense of separate applications or unreliable e-mail exchange.

 

Adjustments & submissions

Filer records all user and system actions on a return data can be adjust at the transaction level with a clear, digital audit trail.  Or at the box level. Returns are then available in the prescribed formats (e.g. XML) for upload to national portals. Where available, e-file the return directly with the tax authorities.

Data Insight Tool

Filer’s in-app business intelligence tool can monitor KPIs, identify risk and deliver data insight from your data. 

In addition, external tools, such as Power BI and Tableau, can be simply integrated with VATCalc should you wish to deploy your preferred solution.

Reconciled to e-invoicing

And if you have real-time electronic invoicing obligations, then these are perfectly reconciled to your returns.  

VAT Filer is built on the same application as our VAT e-invoicing service, which audits, submits or receives the same transactions.

Who uses VAT Filer to cut costs and tax risks

  • Business trading goods and services with international VAT return obligations
  • Shared service centres managing multiple registrations for group businesses
  • Accountancy firms offering outsourced returns services to clients
  • Marketplaces & ERP’s  seeking API-embed or white label returns for users
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Why chose VAT Filer

Automatic API data uploads in live or batch mode as well as any format such as xls, cvs or xml.

Behind-the-scenes data validation checks, and verification of VAT treatments (if not already completed via our fully integrated VAT Calculator or VAT Advisor). This highlights errors or irregularities for you to investigate and act on to avoid tax authorities’ enquiries, audits and penalties.

Clear trail from original transactions, with the provision for additional data uploads through to final return makes checks and change journals a simple and reliable process.

Single platform minimises opportunity for errors or problems of reconciliation between invoices and VAT returns. Your return data has already been validated through extensive VAT rates and error checks via VAT Calculator, Auditor or Advisor.

Same core data can be used for digital reporting, such as e-invoicing or live data submissions, meaning fully reconciled to VAT returns.

Cloud-based, meaning savings on local deployments and manual updates.

Fully scalable platform to include as many divisions, subsidiaries or group VAT returns as required.

Option to use with VAT e-invoicing to ensure fully reconciliation between real-time transaction submissions and VAT returns

Contact us for a FREE trial

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