Romania SAF-T non-residents Jan 2025

1 January 2025: Romanian SAF-T monthly transaction reporting extended to VAT registered non-residents

The Romanian National Agency for Fiscal Administration (ANAF) is extending its monthly Standard Audit File for Tax (SAF-T) report to foreign, VAT-registered businesses. This will apply from 1 January 2025. Reports are due on the final day of the month after the reporting month. So the first report is due 28th February 2025.

There will be a six-month soft-launch period, with no fines for infringements until after July 2025.

SAF-T in Romania is known as Declarației informative (Informative Statement) D406 return, and is in XML format, provides details of sales and purchase invoices and tax codes.  They are used in support of creating the new pre-filled Romanian VAT returns.

Romanian e-invoicing mandate for B2B stared on 1 July 2024.

2022-24 SAF-T phased launch for domestic taxpayers

ANAF launched a phased rollout of its OECD SAF-T based program between 2023 and 2024. SAF-T in Romania is known as Declarației informative (Informative Statement) D406 return, and is in XML format.

Check which countries have implemented SAF-T.

Romanian SAF-T filing obligations – monthly reporting

D406T returns will be due on a monthly basis  in line with the VAT return obligations. There will be an initial 6-month grace period where submissions do not have to be completed to the new timetables. The D406T is due by the final day of the following month. For taxpayers with turnover not exceeding RON500,000 per annum, this is quarterly in line with their VAT filing obligation. There is also:

• Annual reporting of capital or fixed assets, due by the following 31 January; and
• On-demand stock movements reports should be available within 30 days of a request from ANAF.

The first returns for large taxpayers which are published on ANAF’s website, will therefore by due in February 2022 – but with an optional six-month grace . No implementation date for medium-sized companies has been made public. Small enterprises will start in January 2025.

SAF-T D406T structure

ANAF have been consulting with business groups on the development of the transactional-based reporting obligation. It will follow the OECD model (v2.0). It has now issued speficiations, including:

1. SAF-T_Romania_SchemaDefinitionCodes.xlsx: the structure of the Romanian SAF-T format
2. Romanian_SAF-T_Financial_Schema.xsd – the schema to be adopted under the XML format
3. Annex SAF-T – Structura_D.docx – the tax office’s validation rules

The proposed return is structured as follows:

• Header – company details and software used for preparation
• Mater Files
  • General Ledger Accounts
  • Customer details
  • Supplies
  • Tax table
  • OUM table
  • Analysis Type Table
  • Movements
  • Product details
  • Warehouse inventories
  • Fixed assets ledger
• General Ledger – transaction-level details to assist in tax assessment
• Source documentation
  • Sales invoices
  • Purchase invoices
  • Payments
  • Movements of stocks
  • Fixed asset movements (due annually)

Voluntary reporting started in August, and large taxpayers will be mandated to submit SAF-T filings from the start of 2022. It is expected that businesses will submit three ledgers on a monthly basis (journals; receivables; and payables). A fixed ledger will be required annually. The fifth ledger, warehouse stocks, will only be on demand.

How to compile the D406 statement

• Prepare the XML files in accordance with the listing above
• Use a structure verification tool to be provided by ANAF to validate the strucuctures
• Create D406 in PDF format with XML attached along with ANAF-issued digital signature of the taxpayer
• Ensure receive ANAF electronic receipt of upload

How to submit SAF-T D406

Taxpayers have three options for filing their XML SAF-T D406:

1. From adapted ERP and accounting information;
2. Using an XML editor to convert accounting information
3. Third-party specialist service provider who can extract, prepare and submit the return on the taxpayer’s behalf.

SAF-T by OECD to harmonise tax data exchange

SAF-T is an OECD developed standard schema for the exchange of data between tax authorities and businesses. It was developed in 2005, and has been so far adopted in: Poland; Norway; Portugal; France; Luxembourg; Austria; and Lithuania. Hungary is looking to be the eighth country in two years’ time.

If you need to complete Romanian returns, our VAT Filer can accurately populate any country submission with verified VAT or GST data from our VAT Calculator or VAT Auditor services

Standard Audit File for Tax SAF-T countries